Career Center

Duties and Responsibilities

• Performing executive secretarial and administrative duties as required.
• Coordinating office activities and scheduling; developing and recommending Department procedures and systems to ensure smooth office operations.
• Researching and analyzing routine administrative projects for the Director; prepare first draft reports on routine administrative matters.
• Receiving and distributing incoming mail/reports/etc...; reviewing and evaluating mail to identify those items requiring priority attention of the Director.
• Processing and following-up payment of invoices or claims related to the department.
• Following-up progress on assignments given to department Managers; and provide status reports to the Director.
• Independently respond to letters and general correspondence of a routine nature.
• Maintaining calendars and arranging meetings and conferences for the Department and The Director.
• Attending department meeting and other meetings as requested and produce and distribute accurate minutes of meetings and agendas in both Arabic and English if needed.
• Other related duties as assigned.

Experience & Qualifications

• Minimum one year of experience in a similar job. (Fresh graduates are welcome to apply)
• Bachelor or Diplome degree in a related field.
• Proficiency in Arabic and English (oral and written).  
• Proficient in MS office suite.

Skills

• Strong organizational skills.
• Self-driven and able to work independently
• Patient, able to work under pressure and Flexibility in working extended hours, when needed.
• Result-oriented with a positive viewpoint.
• Discrete with the ability to manage confidential information.
• Strong Communication skills.
• Providing complex office administrative support in the areas of report preparation and staff communication within the department.