ROLE ACCOUNTABILITIES

Overview:

•  Prepares the payroll schedule in a timely and accurate manner on a monthly basis, according to the laid down policies and procedures within the payroll unit. 
• Ensures that all alterations to the payroll are made based on information provided and approved by the HR Services department or line managers as appropriate.  Liaises strongly with the HR Services unit to ensure all information is correct. 
• Monitors and checks all deductions, recoveries etc.  as outlined in the records and confirms the same with the relevant supervisor or HR Service staff, making any necessary changes should errors be identified. 
• Checks and verifies staff payment vouchers with regards resignations, end of contract payments, termination clause payments etc.  and passes them for processing with the payroll
• Checks the miscellaneous allowance payments from all sections and departments to ensure they are correct before processing into the payroll system. 
• Checks and reconciles the bank transfer list with bank summary and the net payment report, reconciles the net payment report with the Allowance/deduction register, checks the salary analysis, payroll summary and outstanding loan balance reports, and the overtime/holiday duty return/absence returns etc. 
• Processes the trial run of payroll – and verifies all entries to ensure the final payroll can be run accurately.  After final payroll run is complete, checks any miscellaneous reports and resolves any queries. 
• Carries out the administration of the HRMS Payroll module within Oracle. 
• Supports and guides other members of the payroll team as required. 

Business Impact:

• An impact in all activities related to HR Services and Payroll.
• Undertakes to implement processes which mean minimum disruption and minimum delays in payment of payroll quickly and efficiently. 

Costs & Profitability:

• Management of own budget unit.

Problem Solving:

• Problem solving is centred on day to day issues related to processing of payroll.

Planning & Organizing:

• Manage own time to deliver results on time.

KEY RELATIONSHIPS & DECISION MAKING

Team working, Coaching/Development & Leadership:

• Work as a part of the team within HR Services & Policy Development

Communicating, negotiating & influencing:

• Deliver clear information and updates to the team members and customers.
• Builds relationships with team members to ensure Q-Tel payroll are processed smoothly and with minimum delays.

Decision Making:

• Is required to take decisions within the scope of own activities.
• Within Qtel, the job-holder has contact with all other related activities and Internal Auditors

KEY PERFORMANCE INDICATORS

• Numbers of Errors in Payroll
• Timeliness of Payroll
• Accuracy of Reconciliations
• timeliness and accuracy of reports

Qualifications

• Bachelor degree Administration.

EXPERIENCE

• Minimum 2 years of payroll related experience either within HR or an accounting functions. 
• Must have knowledge of Oracle or similar IT based payroll system. 
• Good knowledge of payroll administration and accounts reconciliation processes